Optimise time tracking and boost productivity with our all-in-one Employee Timesheet Software—available as both a web application and a mobile timesheet app.
Managing employee time effectively is a cornerstone of successful business operations. Our advanced Employee Timesheet Software is a comprehensive digital solution designed to simplify time tracking, enhance accountability, and streamline workforce management—whether your team is in the office, on the road, or working remotely. This versatile platform is accessible via standard desktop browsers or through a fully responsive mobile app, making it easy for employees and managers to stay connected, accurate, and productive at all times.
Designed for businesses of all sizes, our intuitive system empowers your team to log work hours, locations, vehicles, and project assignments with ease.
Whether you're managing hourly staff, salaried professionals, or distributed teams across multiple job sites, this powerful tool allows you to capture detailed workday data, allocate time to specific clients or projects, and ensure compliance with your internal policies. With flexible configurations for each employee, built-in leave and expense tracking, and robust administrative controls, our timesheet system does more than just clock time—it delivers actionable insights that drive better business decisions.
Flexible Time Entries
Employees can easily record the start and end of their workday directly from their desktop or mobile device. The interface is designed for quick input while still capturing essential details. Whether working in the office, remotely, or in the field, time entries can be submitted with just a few taps or clicks.
Our system supports the division of a single workday into multiple segments, allowing employees to log time spent at different locations or across multiple client projects. This level of flexibility ensures more accurate reporting and easier client billing.
The mobile application allows staff to track their time wherever they are, perfect for teams on the move or those working in different geographic areas. The mobile app maintains full functionality even in offline mode, syncing data once a connection is available.
Location & Vehicle Assignment
Each time entry can be tagged with the specific worksite or job location, giving your management team detailed insight into where time is being spent. This is especially useful for distributed teams or field service operations.
Employees can also assign themselves a vehicle from your company’s fleet, if applicable. This functionality helps track vehicle usage, which can be useful for operational planning, compliance, and cost recovery.
Accurate Leave Management
Employees can easily request and log holiday and sick days, with all entries recorded in their personal time history. Managers can quickly approve or reject leave requests, helping streamline HR processes.
You can configure each employee’s workday limit, define how overtime is calculated, and apply a standard or custom hourly rate for accurate payroll processing. These personalised settings make it easier to manage diverse teams and contractual obligations.
The system also allows you to define break periods within the working day. Whether you have mandatory lunch breaks or variable pause times, our system accommodates them to maintain compliance and prevent time inflation.
Expense & Fuel Receipt Upload
Our system includes robust support for expense tracking. Employees can upload photos or scanned images of receipts for expenses and fuel, directly from their mobile or desktop interface. Each expense can be tagged with a project or location to keep financial reporting organised.
Managers can view and verify receipts before approval, reducing fraud and improving the accuracy of reimbursements. The system automatically integrates approved expenses into timesheet reports for seamless processing.
Comprehensive Timesheet Review
Administrators have full access to view timesheets on a per-employee or per-week basis. The clear and organised display allows for quick checks on attendance, hours worked, and leave taken, making it easier to ensure data accuracy and policy compliance.
Advanced permission settings allow for tiered access and approval workflows. Managers and supervisors can review, edit, and approve timesheets before they are finalised, ensuring each record meets organisational standards before processing.
All changes made to a timesheet are logged in an audit trail. This improves transparency and accountability, helping your business stay compliant with internal policies and external labor regulations.
Powerful Reporting & Exports
Generate in-depth reports that provide insights into labor costs, project-specific hours, employee overtime, holiday use, and sick day trends. These reports help your leadership team make informed strategic and operational decisions.
All report data can be exported to widely-used formats like CSV and PDF, making it easy to share with your accounting department, payroll providers, or clients. Seamless export means no manual calculations or third-party formatting tools are required.
Visual dashboards highlight your key metrics—including costs, holiday balances, and sick leave totals—making them accessible at a glance. This saves time and makes workforce management more efficient.
The timesheet system is fully customisable to match your company’s brand identity. You can adjust the color scheme, insert your logo, and align interface elements with your existing digital assets, creating a seamless and professional user experience for both staff and clients.
This white-label capability enhances your brand recognition and helps maintain consistency across all company tools and platforms. It also contributes to user adoption, as employees interact with a familiar, branded environment.